In addition to raising and granting money to the Athletic Department as a whole, the BAF acts as the fiscal agent for your team funds. Per BHS policy and CIF and NCS Bylaws, ALL team funds must be managed in a BAF account.  We are a registered 501C-3 non-profit, so funds deposited into your team’s account are tax deductible.  Our organization is an all-volunteer organization, and in particular the treasurer’s job is extremely time consuming. In order to keep the job manageable, we ask you to work with us to make it as easy as possible.

There are multiple ways to raise funds for your team:

  • > The easiest is to direct donors to make contributions for your team directly on our website here.  Donations will be processed via DonorSnap and deposited to your account.  BAF will send automatic thank you acknowledgements, contact BAF in advance for customization options.  You can also receive a monthly, weekly, or daily report of donations made to your team. 
  • > Some of our teams have used outside service providers, such as Snap! Raise, to run successful fundraisers.  These services can be very helpful, but a large processing fee will be charged.
  • > To deposit cash or checks from in person fundraising events or mail-in contributions, follow the steps below to deposit to your BAF account.  
  • > Non-cash incentives can be used in fundraising campaigns and should not exceed 5% of the funds raised in a given campaign.

Additionally, BAF holds a few events each year to generate funds for the Athletic Director and Athletic programs in general. We ask that Team Parents and Coaches encourage parents to participate. Our fundraising for the overall program is VERY IMPORTANT as it covers items like the increased Coach Stipends implemented in 2019.

 

Deposits for cash and checks:  The person making the deposit must record each check on the Donation Spreadsheet below and email it to the BAF Treasurer. YOUR DEPOSIT WILL NOT BE CREDITED TO YOUR TEAM FUND UNTIL THE SPREADSHEET IS FILLED OUT COMPLETELY WITH NAMES, ADDRESSES AND/OR EMAILS, AND THE AMOUNT OF EACH DONATION. Our bank is Mechanics Bank. There is one on Shattuck near the school and one on Solano Avenue. You must write your team name on the deposit slip. You can get preprinted slips from the BAF Treasurer, or the teller at the bank can look up our account

The downloadable Excel form below should be completed prior to making the deposit, and emailed to treasurer@berkeleyathleticfund.net.
 
BAF needs this information in order to track the donations for tax and financial control issues and meet IRS requirements for charitable entities.
 
It is important that the info is on our excel form, so that all donor information can be merged. For example, a parent donates $100 to a fall sport, $100 to a spring sport and then another $100 to another kid’s sport. 
 
We encourage teams to also write their own thank you letters. 
Donation Template